Digitalising Tickets and Expenses: Goodbye to Paper in the Company
The problem with paper tickets
Paper tickets and invoices get lost, fade and take up space. Managing them by hand consumes time and creates errors in accounting and expense justification.
What certified digitalisation is
Certified digitalisation allows you to convert a paper ticket or invoice into an electronic image with full legal validity, so you can destroy the original. It requires approved software that guarantees the integrity of the image.
With certified digitalisation, the ticket image replaces the paper for all tax purposes.
Advantages for the company
- Saving space and time: no more boxes of tickets.
- Fewer losses: the expense is recorded instantly.
- Faster accounting: ticket data is captured and classified.
- Better control: visibility of expenses by employee and category.
How to implement it
- The employee photographs the ticket at the time of the expense.
- The system extracts the data (amount, date, supplier).
- The expense is classified and approved according to the company's flow.
- The image is kept for the legal period.
With RegulaKit your employees record their expenses from their mobile and the company controls them centrally. Discover it on our platform.
Conclusion
Digitalising tickets and expenses saves time, reduces errors and improves control. With certified digitalisation you can say goodbye to paper without losing tax validity.
Frequently Asked Questions
What is certified ticket digitalisation?
Converting a paper ticket or invoice into an electronic image with full legal validity, allowing the original to be destroyed.
Can I throw away the paper ticket after digitalising it?
Yes, if you use approved certified digitalisation software that guarantees the integrity of the image.
What advantages does digitalising expenses have?
Saving space and time, fewer losses, faster accounting and better control of expenses.
How does an employee record an expense?
They photograph the ticket at the time; the system extracts the data and the expense is classified and approved.
How long must the ticket image be kept?
For the legal retention period, the same as invoices (at least 4-6 years).