Labour Inspection over Time Tracking: How to Act

Why the Inspectorate reviews the record

Time tracking is one of the priorities of the Labour Inspectorate. It allows verifying the actual working day, overtime and compliance with rest periods, so it is a frequent subject of checks.

What the Inspectorate can request

• The daily records of each worker's working day.
• That the record includes the start and end time of each working day.
• Its retention for 4 years and immediate availability.
• Compliance with rest periods and limits of the working day.
• The treatment of overtime and its contributions.

Having no record, or an incomplete one, is an infringement that can be penalised for each affected worker.

How to act on a request

1. Do not ignore it: respond within the indicated period.
2. Gather the records for the requested period.
3. Provide the documentation in an orderly and legible way.
4. If there are defects, correct them and show the measures adopted.
5. Rely on a labour advisor if necessary.

The best defence: a reliable record

Arriving at an inspection with a digital, complete and retained record is the best guarantee. A system that stores the data in an orderly and exportable way greatly facilitates the response.

With RegulaKit you have time-tracking records retained, accessible and exportable to respond to any inspection. Discover it on our platform.

Conclusion

Before the Labour Inspectorate, respond on time and provide the records in an orderly way. The best defence is always having a reliable, complete and well-retained time-tracking record.