Sick Leave and Temporary Disability: What the Company Should Do

What temporary disability is

Temporary disability (IT) is the situation in which a worker cannot provide services due to common illness, accident or occupational contingency. Since 2023, in most cases the company receives the medical reports directly from the Public Health Service, without the worker handing them in on paper.

Pay during leave

Pay is split by contingency. For common illness, the company pays from day 4 to 15 and the managing entity from day 16; for a work accident, the benefit is paid from the day after. The collective agreement can improve these amounts.

Sick leave is not an unjustified absence: it must be reflected as IT in the system, not as absence.

How to reflect it in time tracking

• Mark the period as temporary disability, not as absence.
• Distinguish the contingency (common or occupational).
• Prevent the worker on leave from appearing as unjustified absent.
• Resume normal counting on the return-to-work date.

Communication and obligations

The company must process the reports with Social Security within the set deadlines and keep communications up to date. Having IT integrated with time tracking avoids counting and payroll errors.

With RegulaKit you record sick leave as temporary disability and the system stops counting working time during that period, avoiding false absences. Manage absences on our platform.

Conclusion

Managing IT leave well means knowing the pay split, processing the reports and reflecting it correctly in time tracking so it is not confused with an unjustified absence.